Executive Assistant - CRO Job at IFS, Houston, TX

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  • IFS
  • Houston, TX

Job Description

Personal assistant tasks for the CRO including but not limited to daytoday diary management extensive email and inbox management and organizing both internal and external meetings

  • Liaising with senior internal and external stakeholders

  • Ensure that the COO is on time and prepared for all meetings and events

  • Acting as gatekeeper for the COO dealing directly with demands for general information

  • Main point of contact for queries for the Department

  • Preparation and editing PowerPoint presentations Excel spreadsheets and Word documents

  • Process invoices and raise expenditure requests when necessary

  • Review and approve expenses in accordance with Company Policy and holiday requests from direct reports.

  • Weekly reporting as required

  • Organizing complex diary and travel itineraries

  • Undertaking projects on a regular basis.

  • Comfortable with being available outside normal office hours should the need arise.

  • Manage some adhoc personal tasks such as bookings invoices and general administration.

Qualifications :

  • Educated to a degree level or similar

  • A minimum of five years experience in a similar PA/EA position

  • Experience of working in the software/technology industry an advantage

  • A knowledge of Finance/Operations at a senior level is strongly preferred

  • Excellent written and verbal communication skills

  • Competent with Microsoft Office packages particularly Word and Outlook

  • Experience of supporting remote global leaders is strongly preferred

  • Ability to manage multiple tasks in a timely manner

Personal skills and qualities:

  • Uses initiative with minimal supervision

  • Dedicated to the quality and accuracy of projects from inception to completion

  • Reliable trustworthy and ability to maintain confidentiality at all times

  • Can manage a heavy workload with strict deadlines

  • Excellent organizational skills with the ability to priorities multitask and coordinate workloads and work under pressure to meet deadlines

  • Good time management skills

  • Flexible and willing to take on adhoc tasks

  • Comfortable working independently and as part of a team

Technical skills:

  • MS Office applications excellent level

  • Good IT skills and the ability to produce reports and manage data

  • MS Office

  • Social media applications (Internal use)

Additional Information :

We believe that coming together as a community in person is important for innovation connection and fostering a sense of belonging. Our roles have the right balance of remote and inoffice working to enable flexibility for managing your life along with ensuring a real connection with your colleagues and the broader IFS community.

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran. VEVRAA Federal Contractor Equal Opportunity Employer

Remote Work :

No

Employment Type :

Fulltime

Job Tags

Holiday work, Full time, For contractors, Remote job, Flexible hours,

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